Companies that want to succeed are always efficient. Efficiency, in this context, means lowering production and labor costs and reducing time wasted as much as possible to increase revenue. While you may follow certain rules to make individual projects more efficient, it’s also important to improve overall efficiency at the company. Now, this may seem like a big task to undertake, however, practicing few simple methods can increase company-wide efficiency remarkably well. Here are some of those simple methods that will help you in your efforts:
1. Ban Short Meetings
Short meetings happen when your employees are lagging behind on something. More often than not, what starts off as a 5-minute “quick” meeting usually ends up going on for hours. Your employees are not getting anything done at short meetings. These waste time and only facilitate animosity. Therefore ban such meetings and encourage your employees to communicate electronically whenever possible.
2. Eliminate Paper Use
If you buy stacks of A4 and other paper material for your office each month, you are wasting money. Paper use nowadays can be completely eliminated by using software and cloud storage. Evernote, ActiveWords, Clarify, Tempo, Chime and Freshdesk are only a handful of examples of software that can make the need for paper obsolete at your workplace, and also save everyone a lot of time in the process. Going green in practicality as well as principle, is an excellent way to save money at your company.
3. Outsource Temporary or Cyclic Tasks
If you have tasks or projects unrelated to your core business, however, it needs to get done frequently, consider outsourcing help. There is little financial point in hiring full-time employees to complete tasks. You can get them done without compromising quality by outsourcing to a reputable contractor. This approach not only saves costs but also ensures the efficient completion of tasks. Take customer support, for example. Outsourcing call center services to a reputable provider such as this Tunisia call center can ensure that your customers receive professional and dependable assistance while freeing up your core team to focus on vital business activities and foster overall growth. Embracing outsourcing as a strategic choice enables your business to streamline operations, tap into specialized expertise, and allocate resources effectively to maximize productivity and success. You can also outsource tasks such as business valuations and tax proceedings to expert agencies like Global Resources. However, be careful not to go on an outsourcing spree. Only hire contractors for tasks that are not related to your core business.
4. Give Each Employee a Smartphone
Most of the time, the reason for projects lagging behind their deadlines is lack of communication between the team members. The problem is, if team members of a project have to hold meetings all the time to discuss tasks, or need to go from cubicle to cubicle to give each other paper memos, that means your employees are mostly wasting their valuable time. By making communication between your employees easier, you allow them to have less trouble keeping track of the tasks they are assigned.
Smartphones, in this regard, are extremely helpful. They come equipped with apps for email, chatting, and Skyping, so your employees are easily reachable without hindrances. Additionally, mobile apps like Asana can help employees assign each other tasks and submit work without wasting time meeting. Therefore, invest in smartphones for all your employees. What you spend on the gadgets will be returned tenfold with improved efficiency.
Efficiency is not an option; it’s a necessity if you want your company to succeed. Therefore, try adapting one or two of the suggestions given above.